Category: Copy Services

How Litigation Copying Helps The Litigation Process

How Litigation Copying Helps The Litigation Process

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How Litigation Copying Helps The Litigation Process

Litigation, especially large-scale cases, requires massive preparation time beforehand. Tasks like document copy, eDiscovery, or serving notices will take up too much of your time. However, nothing can be as overwhelming in a litigation case as paperwork.

Even with the introduction of e-filing, modern litigation cases still require a staggering amount of paperwork and copies. Large cases that involve multiple parties can involve potentially thousands of filings and millions of documents exchanged during discovery, but even small cases involve a mountain of paperwork.

employee making copy for her meeting copying

Check Which Copy Service Best Suits You

A service like document scanning can make the paperwork process less overwhelming, since it’s often more convenient to have an electronic copy of a document instead of having to keep track of a hard copy.  However,  there are times when having to create multiple hard copies of a document is unavoidable, such as when you have to file petitions with the court.

For large scale litigation cases, it’s good practice to hire litigation support just to keep track of all of the paperwork rules and deadlines for a case . A specialized litigation copying service helps since the service is familiar with the litigation process and the frequent copying that comes with it. A litigation copying service can also provide scanning services to create digital copies of paperwork to keep for your records.

Digital documents are easy to cross-categorize and produce less waste than traditional paperwork. It’s true that modern day office scanners make an easy job of creating a digital copy of a document. However, multiply the process of placing a document on the glass and pressing “scan” hundreds, or even thousands, of times, and you have quite a task ahead of you. In certain situations, it’s much more practical to outsource the job to a firm that specializes in legal scanning and litigation copying.

Additional Benefits To Consider

When creating and copying documents for a litigation case, there are some valuable benefits that litigation support brings to the table:

  • A systematic approach to organizing documents for best efficiency
  • eDiscovery services that free up your time to take care of more pressing tasks
  • Tracking correspondence and pleadings
  • Tracking dates and deadlines
  • Practical things like not having to replace office toner and ink cartridges

Few professional areas involve as much paperwork as litigation, so it’s best to hire a copying service who is experienced with litigation matters and your needs as a law professional. This is especially true in large-scale cases, where litigation support is needed the most.

To learn about litigation copying services from The Document Group in Houston, Texas, contact us at (888)316-4670 or (713)343-4005.

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Preparing Packets Is A Snap When You Use A Copy Service

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Preparing Packets Is A Snap When You Use A Copy Service

Copy services across the country know that changing gears in the middle of a project can stall it.  People learn better when they experience information via multiple senses at once.  This makes handouts an important learning aid to any type of presentation. Handouts may consist of transcripts, charts, maps, supplementary articles, worksheets or even workbooks. In contrast to using printed books or manuals, putting together a packet of handouts allows you to vary, or add to, the contents. As your presentation or audience changes, so can your packet.

Prepared packets also save time, and money.  When your team has to get those sales brochures ready before lunch, having preprinted materials can make the difference.  Keeping your inventory of printed handout materials at consistent levels for your business can save that money in the long term.  

copy service materials

Partner With A Good Houston Copy Service

The logistics of preparing such packets can quickly become overwhelming and time-consuming. Outsourcing copying and collation of the items in the packet to a local Houston copy service is the perfect solution for a busy professional.  Whether you want to assemble course materials for your high school or college class, summer camp or Sunday School attendees, new employees, or participants in an upcoming business meeting or workshop, a copy service can do the prep work for you.

Once you gather the contents of your package, you can arrange for printing with a quick trip to The Document Shop, Houston’s top copy shop, which works 24/7 to meet your deadlines. When you are preparing for a class or other event, arranging to have your handouts printed is only one item on your long to-do list. By using our free metro pick-up and delivery services, or submitting documents online, you can spend your time working on content instead of feeding sheets into the copy machine.

copy service annual report booklets

Giving Your Packets A Professional Touch

Entrusting your packet preparation to a copy company can offer you great flexibility. You may want to add materials to the packet that are different sizes, or prepare some pages in color and others in black and white. For frequently used-items such as maps, charts or tip sheets, you may want them printed on heavier paper, or to laminate them.  While this can be a challenge to do yourself, a copy service has the personnel and equipment to prepare packets in any quantity, in any mix of materials. If you want to bind a manual that goes in the packet, you can choose from several types of spiral binds, stapling, saddle stitching, and more. If you anticipate adding to the materials, you can even have sheets punched and inserted in a ring binder.

Especially if you need a large supply of packets, you want the finished product to be easy to distribute. The Document Group can shrink wrap your materials so you can easily hand them out, or store them until you need them.

Whether you need competent printing service or a full service copy shop to help you create and bind packets of materials, The Document Group in Houston is the best partner you can find. Contact us today to get started.

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We can help with any of your printing projects - Fast, Accurate, and On Time, every time!
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Maximize In-House Creative Resources By Using A Printing Center

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Maximize In-House Creative Resources By Using A Printing Center

Over the last two decades, the world of graphic design has been turned upside down with the advent of desktop publishing and digital printing. In the “old days,” the Marketing Department would confer with artists, who would then create a design concept with layout, copy, and graphics. The artist would send the art to a printer, who would set the type by hand. Now, an office worker with minimal graphics training can prepare a brochure, adjust the graphics, and print off multiple copies from a local printer or network printer-copier. Where does that leave the professional design firm or the local printing company?

In-House Resources Do The Job Printing Your Project

This in-house creation process does not always result in artistic masterpieces, as not everyone with a computer has the design sense to create good industrial art. For many office ventures that involve sales sheets, signs, flyers, and brochures, a competent graphics software user can deliver output that is more than adequate to do the job. Many offices have high-end copy machines that allow color adjustment, printing on paper up to 11″x17,” and stapling and folding capabilities to bring the project to a successful completion.

However, having in-house creative talent and a copy machine will never eliminate the need for professional design and a print service. Most companies have some projects that need the talent of professionals with advanced training and experience. For major brochures, large format printing of signs or trade show graphics, or specialized jobs, a company is likely to call in the pros on the design or printing end – or both.

Using A Printing Center For Best Results

Even if your company has creative in-house talent and a high-end copy machine, a good Houston printing company still offers capabilities beyond what the average office machine can deliver. A print shop has professionals who know how to get the best out of equipment. In an office, a user must climb a steep learning curve to acquire proficiency with seldom-used features.

In addition, Houston’s top printing center has advanced equipment beyond what most offices need, able to print, collate, and bind thousands of pages per hour. Whether you need high volume, large format printing, output on heavy or oversized paper, multiple cuts, folds or staples, you will get the quality you need to make your design pop.

Having a relationship with The Document Group, Houston’s top full-service printing service, offers you the flexibility to expand the capabilities of your in-house talent. We accept camera-ready jobs online or in person, and can offer any pre-press services you need. Since we man our machines with qualified operators 24/7, we can complete your job on time, and even deliver the output to your office.

Contact us today to see how we can help with your next project.

printing sales brochure showing samples of our products

Boost Your Fundraiser With Professional Document Copying

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Professional Document Copying, Fundraising, and You

Planning a fundraiser? If so, you know that a lot of copying is involved in the early stages, along with plenty of folding, inserting, and mailing. When the event finally comes, having a copying partner is a great asset in producing the collateral you need to show off your organization.

Fundraising is about encouraging others to part with their money and give it to you. Occasionally, this can be accomplished just by asking potential donors, but when an event is involved, you need printed and copied materials from several categories. Your goal is to create awareness of your cause and your organization in a way that is memorable. Commercial copy services make it possible for you to have a variety of matching pieces that give your fundraising efforts the same professional look that larger companies and nonprofits achieve.

 

With modern graphics and desktop publishing software, you may be able to design much of your material yourself. When it comes to producing enough copies of the different things you need, your best bet is often to go to a commercial copy shop.

A facility such as The Document Group of Houston, Texas, can speedily prepare what you need in any volume, often more economically than what you could do on your own equipment. A commercial copy shop has the variety of paper.  They keep inventory in stock in different weights, finishes, and sizes.  This allows them to accommodate anything from a postcard to a poster.

You might run into limitations with your equipment.  Even if you stock up on the variety of materials you would need to pull off the job you cannot expect the issues that a print shop would.  When it comes to producing signs, posters, bound materials, and heavyweight sheets, cost outweighs to need to “DIY”.

employee making copy for her meeting copying

Professionally Copied Pieces You Can Use

From start to finish, your fundraising project might involve many printed or copied pieces.

  • The initial approach: Invitations, postcards, and letters. Though email and social media are important for promoting events these days, there’s nothing like printed materials to get the point across. Whether you want a save-the-date postcard, a formal invitation, or a heartfelt letter outlining your cause and concluding in an invitation to an event, a printed piece adds credibility.
  • Providing more information: Booklets, brochures, and reports. Whether you call donors or send them an invitation, some will be wary of opening their wallets without knowing more information about your cause or your organization. An informative booklet, an attractive but concise trifold brochure, or an annual report can assure donors that your cause has merit and substance.
  • Increasing your sales: Tickets. Whether you are hosting a ticketed event or selling tickets for a raffle in conjunction with it, a commercial print shop can produce large quantities of scored and numbered tickets on the appropriate stiff paper.
  • Advertising the event: Signs, posters, and billboards. When you’re throwing a major event, you don’t want to just print a batch of flyers and have your friends post them on their office bulletin boards. You want the impact of larger graphic pieces to advertise the event. Office copiers can’t do the same job on signs, posters, and billboards that a commercial shop can do. You need large format printing on not just paper but even on fabric, cardboard, plastic, or foam board.
  • At the event: programs, playbills, and souvenirs. Whether your fundraiser is taking the form of a dinner, concert, play, game, or other event, you will need large quantities of programs and agendas to guide participants through the event, plus sign-up forms and maybe even a packet of materials for donors. A commercial copy shop can prepare these materials for you and even have them folded, bound, or packed in printed envelopes for easy distribution.
  • Post-event mailers: Thank-you notes and further chances to give. Once your event is over, you might want to thank your guests as well as remind them to mail in their pledge or donate more. Coordinating pieces from your commercial copy shop can wrap up your event in style.

Get Your Quote TODAY!

We can help with any of your printing projects - Fast, Accurate, and On Time, every time!
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Your Source In Houston

When you’re looking for a quality copy shop in the Houston area that can put all of the printed pieces of your fundraiser together, look no further than the Document Group. We will be glad to discuss your project with you, offer a free quote, and even pick up and drop off parts of the project as you need them. For high-quality color copying and all the other services you need to make your fundraising event successful, just request a quote on our website or call us at 888-316-4670.

I would like to thank The Document Group for providing exceptional service to Bassmaster during our 2017 GEICO Bassmaster Classic presented by DICK'S Sporting Goods in Houston. Your personal commitment to making sure our event was successful was very much appreciated. It was a great benefit to know that I could depend on the team at The Document Group to help with the preparation and execution of our marketing plan. I would happily choose to work with The Document Group again.
April Philips
April PhilipsMarketing Manager, BASS LLC
This letter is a formal recommendation for The Document Group for exceeding our expectations as our printer for the 2016 NCAA Men's Final Four. Last fall, the Houston Local Organizing Committee received numerous bids for printing services. We chose The Document Group for their proven track record with high level sporting events in Houston, in addition to their pricing and their customer service.
Doug Hall
Doug HallPresident/CEO
This is to recommend the services of The Document Group. They have provided scanning services for our company since August 2018, and they have been an excellent organization to partner with. They have provided exceptional service with fast turnaround times for our scanning projects - even the more complicated ones. They've been flexible with any shifts in our package volume, and their rates are also competitive. Their staff members are professional and friendly, and they are quick to respond back to questions.
Kady McDougald
Kady McDougaldOperations Manager, CACFP Solutions, Inc.
At our recent NBA All Star game and several of our ancillary events, we had the good fortune to work with The Document Group in different capacities. They provided directional signage for both inside and outside the Toyota Center as well as transportation signage that was placed at different hotels as well. The Document Group was easy to work with, they met all deadlines, and their professionalism was very impressive. They worked on multiple facets of our overall event and delivered exce llent results on each occasion. Their installation and design team were friendly and flexible when necessary.
Ray Sahadi
Ray SahadiDirector of Events, National Basketball Association (NBA)
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6 Questions To Help You Choose The Right Promotional Product

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Shopping for promotional items gives new meaning to the phrase “like a kid in a candy store.” With thousands of products to choose from and hundreds of variations of each project, there is a seemingly endless selection of products designed to grab the hearts and minds, and eventually the wallets, of prospective customers. How do you choose?

Finding The Right Giveaway

When buying promotional items for your event, you want to strike the balance between something that is intriguing and popular enough to draw visitors, yet effective enough to make it memorable – without breaking your budget.

That’s a lot to ask of a small promotional item, so most companies consider several criteria when choosing a good giveaway:

  1. What’s the budget? People love flat screen TVs and would love you forever if you randomly handed them out, but that type of gift would be a budget buster.  It would require hefty sales from a large percentage of customers to be cost-effective. Choose something people will like that is decent quality, yet affordable. If you give away pens, find a compromise between the $0.19 models that sometimes don’t write and a $10 one.
  2. What is the goal of the giveaway? The gift you choose should meet your event and marketing goals. If you’re trying to introduce a new product or promote a specific message, you might choose a unique gift that compliments that message. If you want to reach top executives, something useful with a bit more value has a better chance of remaining on their desk or kept in use.
  3. Who is the target recipient? Trade shows and other events are often targeted to people in different job capacities or with specific interests, so you want a giveaway that they will find useful. If your typical attendee is likely to be a homeowner, a tape measure or potholder might be something they would use frequently. Catering to young engineers? Novelties and tech gifts stand out as popular giveaways.
  4. Does everyone get the same giveaway? Smart companies have several levels of giveaways available so that anyone who visits the event might get a pen or couple mints, while qualified prospects or customers might walk away with a good quality tote bag. You want positive ROI from your giveaway, so it makes good business sense to reserve some better quality giveaways for those you believe have real buying potential.
  5. Can the giveaway be tied in with your brand? Imprinted merchandise that ties in with your brand can be particularly effective in helping people remember you. A small pocket first aid kit in an imprinted case can be a good reminder to people to visit your health clinic. A USB drive is a welcome gift to any attendee. You can buy it in different case configurations appropriate to your business. A few examples are a guitar shaped flash drive for musicians.  Or perhaps one that looks like a pencil would speak to teachers, engineers, or students.  Your imagination is the only limitation in most cases.
  6. What will the customer have to do to receive giveaway? If you plan to ask multiple questions of everyone who comes by, most will be more likely to answer if they perceive real value in the giveaway – think a $5 gift card versus that $.19 pen. Giveaways can also be used as contest prizes; just make sure that the promotional item is something visitors will view as worth winning.
trade shows in action distant view promotional

Don’t Forget To Mark It As Your Own

No matter what you select, it is crucial that you imprint it. Your purpose in offering a little gift to a wide assortment of attendees is to make people remember you. If you offer something without your name or logo, your potential customer may remember that they got it at a tradeshow or other event, but not that they got it from you.

When planning for an event, selecting the most cost-effective gift that’s appropriate for your audience is very important, but can be hard to do. To increase the chances that you’ll get it right, buy your tradeshow gifts from The Document Group, Houston’s top destination for printing, copying, and scanning. We offer a large selection of popular giveaway items, along with professional staff who will help you find just the right thing for your next event. Just check our website or call us at (713) 343-4000.

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We can help with any of your printing projects - Fast, Accurate, and On Time, every time!
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Need Litigation Services? Find The Right Printing Company In Houston
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Need Litigation Services? Find The Right Printing Company In Houston

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Need Litigation Services? Find The Right Printing Company In Houston

As a law firm, you need more than just quick printing. You require accuracy, convenience, and innovation. Litigation support and on-demand services are crucial. Your law firm requires high accuracy, convenience, and innovative service delivery options on demand. Litigation support may be needed, requiring timely access to a variety of services as per your requirements. 

Put simply, a copy service that can provide flexibility. A facility that requires you to drop off and pick up your materials during business hours just won’t work for you. The Document Group can do all of this for you.

Your needs may fall into three general areas: printing, presentation materials, and litigation support. 

employee working at his desk litigation

When You Need Litigation Printing...

Even though you may have high-end copy equipment in your office, printing services are often much more efficient. Why? Aside from being carefully reproduced with great attention to proper sequence, the legal briefs, trial presentations, appeal documents, and other materials that you need printed may have special requirements, such as:

  • Bates stamping for proper identification of each image and each page
  • Drilling, indexing, and binding so that the finished documents can be inserted in binders or properly bound for easy use
  • High-volume capacity for major trials

For ultimate convenience, need a copy service that will pick up and deliver your materials, accept electronic files for printing, or if you require utmost confidentiality, do the work for you at your location.

electronic discovery litigation

Preparation Of Trial Graphics And Exhibits

When you have images or documents integral to your case, large-scale, clear graphics are important to making your case to the judge and jury. You may need both graphic images and documents enlarged, laminated, and mounted.

During the trial, you may need someone to manage the technical equipment in the courtroom and the private area where you strategize.

Complete Litigation Support Services

In an electronic age, you may not just need to assemble paper documents for trial, but also manage ESI, or Electronically Stored Information. This process could include:

  • Having some documents scanned and others saved in PDF format decoded and made searchable through OCR (Optical Character Recognition)
  • Providing electronic discovery (E-discovery) to uncover evidence stored in data sources
  • Obtaining authorization for record release from employers, doctors and hospitals, educational institutions, tax agencies, and the Social Security Administration
  • Dispatching files in response to subpoenas
  • Providing an FTP site where you can deposit documents
  • Hosting a well-organized database that merges paper and electronically stored documents
  • Verifying that you are in compliance with electronic filing requirements
  • Providing records in whatever form is required, be it hard copy, CD/DVD, or electronic files on a private server

The Document Group Has You Covered

The Document Group, based in downtown Houston, offers comprehensive services to the legal community for trial and legal support. We have technology to assist at our site or yours, 24/7, with free pickup/delivery in the Houston metro area. We can ship printed materials and media throughout the country.

To find out more about the comprehensive package of services that Document Group offers to the legal community, call us today at 888-316-4670 or 713-343-4005.

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